Key documents required to ensure smooth transfer property.

For property transactions in New York City, several key documents are typically required to ensure the legality and smooth transfer of ownership. Here’s a comprehensive list:

For Buyers:

1. Purchase Agreement (Contract of Sale): The formal agreement between the buyer and seller outlining the terms and conditions of the sale.
2. Mortgage Application and Commitment Letter: Documents required if the buyer is financing the purchase through a mortgage.
3. Home Inspection Report: A report from a licensed home inspector detailing the condition of the property.
4. Appraisal Report: An independent assessment of the property’s value, usually required by the lender.
5. Title Insurance Policy: Protects the buyer against any potential claims or disputes over the property title.
6. Proof of Homeowners Insurance: Required by lenders to ensure the property is insured upon transfer of ownership.
7. Closing Disclosure: A detailed statement of the final loan terms and closing costs, provided by the lender.
8. Certified or Cashier’s Check: For closing costs and down payment.
9. Personal Identification: Government-issued ID for verification.

For Sellers:

1. Deed: The legal document that transfers ownership from the seller to the buyer.
2. Property Disclosure Statement: Details the condition of the property and any known issues, required by New York State law.
3. Payoff Statement: From the seller’s lender, detailing the remaining balance on the mortgage to be paid off.
4. Tax Certificates: Proof that property taxes have been paid up to date.
5. HOA Documents: If the property is part of a Homeowners Association, relevant documents and disclosures.
6. Final Utility Bills: Proof that utility bills have been paid up to the closing date.
7. Keys and Access Codes: All keys, garage door openers, and access codes for the property.

Common to Both Parties:

1. Escrow Agreement: If applicable, details the terms of any escrow arrangements.
2. Settlement Statement (HUD-1 Form): Itemizes all costs and fees associated with the transaction, provided by the closing agent.
3. Bill of Sale: Transfers ownership of any personal property included in the sale (e.g., appliances).
4. Transfer Tax Returns: Required for the payment of state and city transfer taxes.
5. Survey: A property survey detailing the boundaries and physical features of the property, sometimes required by the lender or title company.
6. Occupancy Agreement: If the seller will remain in the property for a period after the sale, this agreement outlines the terms.

Additional Documents for Condos/Co-ops:

1. Board Application Package: Required by the co-op or condo board for approval, including financial statements and personal references.
2. House Rules and By-Laws: Governing documents of the co-op or condo association.
3. Stock Certificate and Proprietary Lease (for Co-ops): Evidence of ownership in the co-op corporation and the lease agreement for the unit.

Legal and Compliance Documents:

1. Lead Paint Disclosure: Required for properties built before 1978.
2. Certificate of Occupancy: Confirms the legal use of the property.
3. Radon Test Results: Sometimes required, especially in certain areas.
4. Smoke and Carbon Monoxide Detector Certification: Proof that these devices are installed and functioning.

Having all these documents prepared and organized can help ensure a smooth transaction process for both buyers and sellers in New York City.